Honors Reading/Library Committee
Welcome to the Honors Reading/Library committee. This information is divided into two sections:
- Section 1 for Honors Reading
- Section 2 for the Library Committee
The portion of the committee was started two years ago. The
committee provides assistance to the St. Timothy's librarian by
performing various tasks in the library, such as reshelving books after
the students have returned them to the library. It has been
observed over the past two years that some of those that sign up as a
volunteer only want to help with the Honors Reading Luncheon and are
not interested in assisting in the Library. It is expected that
then percentage of volunteers falling into this category will vary from
year to year. After all of last year's volunteers were called at
the beginning of the year, only about 4-5 were agreeable to be
scheduled in the library on a semi-regular basis.
The best time for volunteers to assist in the library is in the morning
after drop-off. Volunteer time is usually 30-60 minutes.
The length of a volunteer session is very dependent on the time each
person has available. Since St. Timothy's will have a new
librarian for the next school year, the committee will need to confirm
with him/her to determine how to best provide assistance. The
past school year presented greater challenges to the committee due to
the move into the new building. Committee members packed up the
old library and reshelved as many books ad many books as space would
allow in the new library. At year end the remaining book shelves
had not yet been delivered. As a result, there are still several
boxes that will have to be unpacked and shelved in the upcoming year.
Third and fourth grade students are eligible to participate in the
"Honors Reading Program" administered by the school librarian. At
the beginning of the year the librarian will distribute a list of
acceptable books, along with all the requirements for completing the
program. In the past students have been required to read
twenty-five books from the list and pass a very simple oral exam
administered by the librarian after the student has read the
required number of books. Successful students receive a t-shirt
which can be worn in place of their uniform shirt every Friday.
Honors Reading Luncheon
In May the friends committee hosts a luncheon for all the Honors
Readers. At the start of the school year parents will sign up to
serve on this committee (Which committee??).
The committee helps contact the volunteers as soon as a date has been
set for the luncheon. This early contact allows the volunteers to
add it to their calendars sufficiently in advance of the event.
Tracking Books Read
The third and fourth grade teachers are provided with charts and
stickers to post in their rooms for the purpose of tracking the
students progress. The students themselves let both their teacher
and the librarian know when books are completed. As books are
completed parents must sign off in the students' honors reading folder
and then provide a final signature when all twenty-five books have been
In past years Honors Reading T-shirts were ordered from
Progressive Graphics, with the contact being Tom Ashby
(919-233-1123). However, starting in the 2004-2005 school year,
St. Timothy's will begin using only one vendor to supply shirts for all
of its activities and events. The ordering of the shirts must be
done at the beginning of
the school year by contacting Larry Hoxie and specifying the number of
shirts to be ordered. This year it might be fun to have a contest
for the students to design the shirt. Seventy-five shirts were
ordered last year (25 fewer than in the past) and that led to a
shortage of eleven. More had to be ordered in April and two weeks
were required for delivery. At least 100 should be ordered for
the 2005-2006 school year.
The Honors Reading Luncheon date should be
scheduled in the school office with Elen Sadovy or Judy Todd at the
beginning of the school year or the end of the previous school
year. The luncheon is usually held sometime during the first two
weeks of May. The students' year is beginning to wind down at
that time and since the luncheon is held outside, weather at that time
of the year has a good chance of being cooperative. When
selecting the luncheon date, care must be taken to insure that it does
not conflict with the standardized testing week, or any other year-end
activities. During the luncheon, the attendance times for each
grade have been chosen based upon their lunch and recess times.
This coming year the third grade will come from 11:30-12:15 and the
fourth grade from 12:15-1:00 P.M.
The type of luncheon will be determined by the new committee
members. Chick-Filet has been chosen for that last two
years. The children no longer get Chick-Filet as part of their
weekly lunch option and, as a result, seem to enjoy having at the
luncheon. In the past the order has been placed with the Falls of
the Neusse Chick-Filet, but more recently with the North Hills
Location. It works out well because they deliver; the contact is
Ashlee. She is lovely and very reliable. Again, the
committee may choose other types of lunch. In the past Taco Bell
and "Cook-Out" have been chosen as well.
Two weeks in advance of the luncheon:
- The playground should be reserved with Elen or Judy
- A note written to Frank or Bill requesting qty three
8' tables and two large trash cans to be setup on the playground by
10:00-10:30 A.M. the day of the luncheon.
- Obtain the list of honors readers, by class, from the librarian.
- Create a teacher cover letter and invitations to distribute to the students via Friday Folders.
- The "Specials" teachers are to be copied on the
teacher cover letter in case the time of the luncheon impacts any of
- The parent volunteers should be notified to arrive ~30 min. prior to the luncheon to assist in setup.
From B. J.'s we purchased:
- Chips, one bag/child
- Paper plates and napkins
- Paper or plastic tablecloths
- A mix of juices (We served Sprite and water this year) and bottled water (The drinks are iced down and served from coolers).
- Cookie mix (chocolate chip seems to be most popular with the
children). It is significantly cheaper to buy the mix (either
Nestle or Pillsbury) and make them as opposed to buying pre-made.
It actually did not take too long. I was able to make enough for
each child to receive at least two cookies. Alternately, cookies
can be ordered from Sams.
- Freeze Pops - Qty sufficient for each child to receive 1-2 pops.
- Candy for a treat. This year treat bags were filled with M&M minis, Skittles, & Ring Pops.
- Balloons, with which to decorate the area.
I have enjoyed chairing this committee and will be happy to answer any questions you may have in the upcoming school years.
The third and fourth graders were served buffet
style. They got their food and then sat on the playground to
eat. The played when they were done. It was decided not to
attempt to organize any games or activities as this was a special time
for them to just do as they wished. Their whole day is typically
structured and leaving this event relatively unstructured is a special
treat. The lack of structure has never caused any problems.
The Luncheon should require eight volunteers. Setup and clean-up
is very easy. One person needs to go get the third graders and
another gets the fourth. I decided, in the interest of
simplicity, to do all the pre-luncheon work myself. It really
isn't that much work and is easier to manage without involving
others. The volunteers, however, are necessary and helpful on the
day of the luncheon. However, this is up to the committee.
Even though this luncheon may not seem like a big deal, it is to the
children. Think about being nine or ten years old and for one
day, while everyone else has to eat in the lunch room, you get
fast-food on the playground! There is nothing better than
encouraging kids to read and to reward them is a pleasure.
Sometime after the luncheon, simply complete the
reimbursement form, attach your receipts, and submit them to the
treasurer. The budget for this committee is a total of $1,000.00
for the T-Shirts and the luncheon.